If you’re recently engaged and embarking on planning your wedding, then huge congratulations to you! What an adventure lies in store. Here at Bespoke HQ, we love the pretty details, yet we’re highly experienced pragmatists and logistics specialists first and foremost and know that unique weddings don’t come without a lot of careful planning. This is especially true when you’re hosting in a marquee and essentially building & designing your venue from the ground up. We love this kind of project and it’s no surprise we’re hired by lots of couples and their families to bring all the plans together when they opt for a marquee or outdoor wedding.
Today we’re covering Part 2 of our Professional tips and Must-Knows to help you along the way. We’ve written this alongside our trusted wedding colleagues and friends at Marquees & Pavilions. Grab yourself a coffee (or something stronger!) and read our advice here…
If you haven’t seen Part 1, you might like a read of this first.
Infrastructure – Power, Toilets, Heating!
If you have previous event experience you may choose to organise the event infrastructure yourself, however, it is more common for the marquee company (or wedding planner) to arrange this for you. The marquee company may not stock items such as loo’s, generators or heaters but should have a good working knowledge and relationships with other suppliers. They should have a good range of alternative options particularly in the case of loo’s where there are many options on the market, depending on budget.
The provision of electrical power is a common problem area. This should be broken down into two areas: the provision of power and the electrical distribution throughout the marquee.
Many marquee companies do not specialise in the provision of electrical power but it is important somebody takes responsibility for conducting an event power audit (i.e. aggregate all the power requirements for the event) so that the total power requirement can be established. It is not uncommon for the total power requirements to exceed the available mains supply. The most common solution to this problem is to run the event off a generator and be independent of the mains supply.
Should you decide against using a generator, it is highly advisable to have your electrician on-call for the event as the marquee company cannot be responsible for, or provide cover, for your mains electrical supply and lack of power is an incredibly serious problem for hosting an amazing event – it pretty much runs everything!
The distribution of the electrical power refers to all the cabling and sockets (similar to domestic ring mains) required during the event. In addition to the power required for the marquee lighting & heating, you need to consider electrical sockets for the catering area, bar area, musicians, etc. You need to ask each supplier what power they need and mark and map it out to ensure it is available when & where they need it.
Interior options and additional interior styling & design
In addition to flowers, table linen and glassware, the introduction of different marquee decor can transform the space from rustic country to more formal and elegant or to absolutely anything your heart can desire.
The range of interior options is vast and a major benefit of a marquee is the ability to personalise the space for your event. – it is a blank canvas and spaces can be built largely to your specification which gives you a lot of creative freedom and many possibilities without too many rules or restraints.
Many of our wedding clients focus on things like:
- Clear roof panels (windows, roof and gables) to bring the outside in during the day (careful of a very hot day, though) or create an evening under the stars
- Dressing of the roof space from coloured or patterned linings, hanging lanterns, fairy light installations, festoon lighting or flower chandeliers
- Feature dancefloors – LED, white pealight, mirrored and more
- Glitter, mirror, bespoke printed panel or feature bar units
- Chill-out area furnishings with things like sofas, coffee tables, poseur tables and plinths
In the words of Marquees & Pavilions…
Venues often provide banqueting managers but, if you’re having a marquee event, you will generally be responsible for the event management. The amount of work may be eased by employing a team of contractors who regularly work together (i.e. marquee company & catering company) but it is well worth considering appointing a wedding or party planner. They bring a wealth of previous event experience and provide guidance and assistance through the decision-making process matching the right suppliers and focussing the budget on making it work most effectively. They will generally help with the wedding admin, recommend suppliers, navigate around potential pitfalls and project manage on the day. They can also provide creative input on styling the marquee, with an attention to detail that can turn a large space into something truly amazing.
If you’re at the start of your marquee creation project and think you’d like a professional by your side, then do get in touch for a no-obligation chat.