This post is prompted by my recent branding photo shoot which took place in a range of locations which are reflective of my business (the stately pile, the open countryside and more) but many photos were taken in my little office, the place where it all happens really.
Today I thought I’d dedicate a post to explaining what actually happens in the office for my clients and for our projects – and no I don’t always look so polished nor the office so tidy!
- Dreaming – yes, it’s here where I do a bit of day dreaming from my office window – where I come up with new ideas for clients, where I think of new concepts, new entertainment options, how an event day schedule knits together and sometimes have those ‘ta da’ moments (although I have to admit those tend to come more freely when I’m driving instead or am on the move and least expecting it).
- Budgeting – one of the key things to my event planner role (and something the clients who hire me really appreciate) is my ability to take their budget and turn it into something spot on for their requirements (or be honest with them if their budget doesn’t meet their needs). I spend a lot of time at various stages of the project number crunching and really considering the allocated and sensible breakdown of a budget to get the very best quality for each aspect of the wedding, focusing on priorities of each client which of course vary. With over 13 years dedicated to weddings and 20 years in the event management business, I have a great knowledge of who does what and where event suppliers sit on a pricing and service scale.
- The speed dial – here’s where I do the people and service matching and get in touch with my A1 range of suppliers to check availability, line up meetings, obtain proposals, go into detailed selections and make bookings – my inbox is a very busy one as my job is to keep the communication constantly flowing and moving the project along for my clients who are often incredibly time short and with suppliers who often have heavy workloads themselves.
- Research – and whilst I have an extensive dream team list of partner suppliers, what I love about my clients is that there is always something new and invariably we need to source products or services which are new to the market, which we aren’t even sure exist, but all to make their celebration bespoke and very “them”.
- Timetables and schedules – the office is where the logistics happen particularly in the latter stage of planning, I look at all the arrival and set up times of key suppliers to ensure it all works seamlessly (sometimes complex in the case of marquee builds and multi-day events) – we look closely at the guest experience to ensure the timetable is spot on with enough time for mingling but not too much time for boredom and detailed timeplans are put together and distributed so that on the day everyone knows their role and plans generally run smoothly.
Of course it’s all very well being in the office but my very favourite part of any event is being on-site for the set up and event day. Here it’s most definitely not about the paperwork but about lots of sometimes physical hard work, long days, team work, quick thinking, tenacity and with smiles all the way to deliver what we work so hard on in the planning.
If you’re feeling a bit overwhelmed with your wedding or party planning, then do get in touch for an initial chat.